Effective Date: [DD Month YYYY]
Last Updated: [DD Month YYYY]
Udayan Alumni Association (“USSAA,” “Association,” “we,” “our,” or “us”) is committed to protecting the privacy and personal information of its alumni, members, former students, volunteers, donors, event participants, supporters, and website visitors.
This Privacy Policy explains how Udayan Secondary School Alumni Association collects, uses, stores, protects, and, where necessary, shares personal information in connection with its membership activities, alumni programs, events, website, communications, fundraising, and other Association activities.
USSAA intends to operate its personal-data practices in accordance with applicable laws of the People's Republic of Bangladesh, including the Personal Data Protection Act, 2026, the Cyber Security Act, 2026, the National Data Management Act, 2026, and other applicable laws and regulations, as amended from time to time. The Bangladesh ICT Division officially lists these laws.
USSAA may collect information including:
Identity and alumni information
Full name
Photograph
Batch/year of graduation
Academic information
Former class, group, department or section
Alumni membership number
Relevant Udayan school information
Contact information
Mobile/telephone number
Email address
Mailing address
City and country of residence
Professional information
Profession
Occupation
Organization/company
Job title
Professional qualifications
Professional website or profile, if voluntarily provided
Association information
Membership status
Event registrations
Event attendance
Volunteer participation
Committee membership
Alumni achievements
Awards and recognitions
Financial information
Membership payments
Event payments
Donations
Sponsorship information
Transaction references necessary for accounting
USSAA may use personal information to:
Maintain alumni membership records;
Verify alumni membership;
Operate the alumni directory;
Communicate with members;
Organize reunions and events;
Manage committees and volunteers;
Process membership fees and donations;
Send Association notices;
Conduct surveys;
Facilitate alumni networking;
Publish Association news and achievements;
Maintain historical alumni records;
Improve the website and digital services;
Protect the Association's systems;
Prevent misuse or fraud; and
Comply with applicable legal obligations.
Where consent is required, USSAA will seek consent before collecting or processing personal information for the relevant purpose.
Members may withdraw consent where legally applicable.
Withdrawal of consent may not affect information processing necessary for legitimate Association administration, legal obligations, financial records, security, or other lawful purposes.
USSAA may maintain an alumni directory for legitimate networking and Association purposes.
Depending on a member's selected privacy preferences, the directory may contain:
Name
Photograph
Batch
Profession
Organization
City/country
Public professional information
Members may request correction or removal of eligible information from the directory.
USSAA may operate official Facebook, WhatsApp, Instagram, LinkedIn, or other social-media channels.
These services are operated by third parties and are governed by their own terms and privacy policies.
Members should not post sensitive personal information about themselves or other individuals in public groups or social-media discussions.
USSAA may use official communication groups to distribute Association announcements, event information, emergency notices, and other legitimate communications.
USSAA may photograph or record Association events, reunions, meetings, award ceremonies, community programs, and other activities.
Such materials may be used in:
Association publications;
Website content;
Social-media posts;
Annual reports;
Event reports;
Historical archives; and
Promotional materials.
Individuals may contact USSAA if they have concerns about identifiable photographs or videos published by the Association.
USSAA may collect information necessary to process and record donations.
Donation information may be used for:
Processing donations;
Issuing receipts;
Maintaining financial records;
Communicating with donors;
Legal/accounting requirements; and
Donor recognition where authorized.
A donor may request that their name not be publicly displayed as a donor, subject to applicable legal and accounting requirements.
USSAA does not sell or rent alumni personal information.
Information may be shared where reasonably necessary with:
Authorized USSAA officers;
Authorized committee members;
Website and IT providers;
Event-management providers;
Payment processors;
Accountants and auditors;
Professional advisers;
Government authorities where legally required; and
Other authorized service providers.
USSAA will take reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, misuse, loss, alteration, disclosure, or destruction.
No electronic system or internet transmission can be guaranteed to be completely secure.
USSAA may retain information for as long as reasonably necessary for:
Membership administration;
Alumni networking;
Historical records;
Event administration;
Financial and accounting requirements;
Legal requirements;
Security; and
Legitimate Association purposes.
When information is no longer required, USSAA may securely delete, anonymize, or otherwise dispose of it.
Subject to applicable law, members may request to:
Access information held about them;
Correct inaccurate information;
Update their contact information;
Request deletion where legally permissible;
Restrict certain uses;
Withdraw applicable consent;
Remove information from the alumni directory; and
Change communication preferences.
Identity verification may be required before processing a request.
The USSAA website may contain links to third-party websites, payment services, social-media platforms, and other external services.
USSAA is not responsible for the privacy practices of third-party websites.
The USSAA website may use cookies and similar technologies for website functionality, security, analytics, and improving user experience.
Privacy-related questions or complaints may be submitted to:
Udayan Secondary School Alumni Association
Privacy Contact: [Secretary/Privacy Officer]
Email: [Official Email]
Phone: [Official Phone]
Address: [Official Address]
USSAA may amend this Privacy Policy when necessary to reflect changes in law, technology, Association activities, or privacy practices.
The latest version will be published on the official USSAA website.
This Privacy Policy shall be interpreted in accordance with the applicable laws of the People's Republic of Bangladesh.
© [2025] Udayan Secondary School Alumni Association. All Rights Reserved.
